PRIVACY POLICY

Simcox Oliver Solicitors privacy policy

General Provision

This policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep your information secure.

For the purpose of the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), the data controller is Simcox Oliver Ltd trading as Simcox Oliver Solicitors  (Company Reg. No. 08806660 – Registered Office: 4 Stamford Road, Bowdon, Altrincham WA14 2JU, UK).

We are committed to GDPR compliance and are working to ensure the information we hold on individuals is in accordance with the regulations, which come into effect from 25 May 2018.

We are committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website; you can be assured that it will only be used in accordance with this privacy policy.

Any changes we may make to our privacy policy in the future will be posted on this page and, where appropriate, notified to you by e-mail. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this policy and our privacy practices should be sent by email to: emma@simcox-oliver.co.uk or alternatively, you can telephone +44 (0) 161 804 8004.

How do we collect information from you?

We may obtain information about you when you use our website, for example, when you contact us about our services, when you apply for a job, when you register for a personal profile and when you sign up to receive our fortnightly newsletter. By providing any personal information, the User will consent to the collection and use of the data in accordance with this Privacy Policy. Simcox Oliver Ltd trading as Simcox Oliver Solicitors  will stick to the set 1-month rule and make you aware within 30 days if it holds data on you. You will always be made aware when we do. We respect the fact that someone cannot exercise their rights unless they are aware that we hold their data.

The personal information provided by the User may be retained by Simcox Oliver Ltd trading as Simcox Oliver Solicitors  to keep track of the User’s access to the website, to create a profile of the User to better serve it or to contact the User either electronically or otherwise. Simcox Oliver Ltd trading as Simcox Oliver Solicitors  does not intend to retain User’s personal information longer than is necessary for the purpose for which it was collected.

What type of information is collected from you?

The personal information we collect might include your name, address, contact details, IP address, including sensitive personal data and information regarding what pages are accessed and when. If you contact us, we keep a record of that correspondence. We may also ask you to complete surveys that we use for research purposes, although you do not have to respond to them. Details of your visits to our website including, but not limited to, location data, communication data, and the resources that you access. We may be required to take up references, credit checks and other lawful checks.

We confirm that we hold your data on our database with the sole purpose of finding jobs that match your skills and experience.

You can ask us to remove the information you provided to us at any time by emailing emma@simcox-oliver.co.uk

Where we store your personal data and how long for?

The data that we collect from you is stored securely and may be transferred to, clients, payroll companies and other relevant third-party companies and your information might be stored at, a destination outside the European Economic Area (“EEA”), only after informing you and obtaining your approval by email or by phone. When we pass your details on to a third party after obtaining your approval, the third party is responsible for obtaining your permission to process this data and to make you aware of the data they hold on you. The consent you have given us to share your data with a third party does not pass on to third parties (i.e. they cannot process your information without your consent which means they need to inform you what they have on you regardless of Simcox Oliver Ltd trading as Simcox Oliver Solicitors having received permission to share this data with a third party).

By submitting your personal data, you agree to this transfer, storing or processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. We will use strict procedures and security features to try to prevent unauthorised access.

Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

We will not use data longer than is necessary. Any documentation we have of yours with expiry dates (passports, medical and safety certs) we will dispose from our CRM. We will keep your personal details on our system until you request us to remove this data. Simcox Oliver Ltd trading as Simcox Oliver Solicitors will first check whether there is a regulatory reason why we need to keep this data, the regulatory reason would outweigh the rights of the individual under the GDPR. In the case of placement data, Simcox Oliver Ltd trading as Simcox Oliver Solicitors has a legislative requirement to keep this data and it cannot be deleted.

Uses made of the information

We will use your information and the subsequent information we collect about you in the following ways:

  • To provide services to you and to facilitate the legal process in general
  • To assess your suitability for progression of legal cases.
  • To ensure that content from our website is presented in the most effective manner for you and for your computer.
  • To contact and provide you with information and services that you request from us or which we feel may interest you, where you have consented to be contacted for such purposes.
  • To carry out our obligations arising from any contracts entered into between you and us.
  • To allow you to participate in interactive features of our service, when you choose to do so.
  • To notify you about changes to our service.

Your rights

As per the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) the user (data subject) is entitled to the following:

  1. Right to Access

Part of the expanded rights of data subjects outlined by the GDPR is the right for data subjects to obtain from the data controller confirmation as to whether or not personal data concerning them is being processed, where and for what purpose. Further, the controller shall provide a copy of the personal data, free of charge, in an electronic format; the data subject has the right to transmit that data to another controller. Simcox Oliver Ltd trading as Simcox Oliver Solicitors reserves the right to respond within 30 days to this request. Simcox Oliver Ltd trading as Simcox Oliver Solicitors will not give out information that affects the privacy of someone else (i.e. we will not disclose any data that allows the individual to identify a third party).

In accordance with the regulations protecting personal information, the right to access the personal data is a personal right that can be exercised only by the person concerned with respect to his/her/its own information. The User acknowledges it is authorised to produce the personal information concerned.

  1. Right to be Forgotten

Also known as Data Erasure, the right to be forgotten entitles the data subject to have the data controller erase his/her personal data, cease further dissemination of the data, and potentially have third parties halt processing of the data. The conditions for erasure, as outlined in article 17, include the data no longer being relevant to original purposes for processing, or a data subjects withdrawing consent.

Note: Simcox Oliver Ltd trading as Simcox Oliver Solicitors will first check whether there is a regulatory reason why we need to keep this data, the regulatory reason would outweigh the rights of the individual under the GDPR. In the case of placement data, Simcox Oliver Ltd trading as Simcox Oliver Solicitors has a legislative requirement to keep this data and it cannot be deleted.

Data Transfers outside the EEA (European Economic Area)

Data we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if one of our clients and/or other parties involved in the placement process is situated in a country outside the EEA. These countries may not have data protection laws equivalent to those in force in the EEA. However, if data is transferred in this way, we will ensure your privacy rights are protected as outlined in this privacy policy and in line with EU Data Protection Legislation and the upcoming GDPR requirements (where relevant). You expressly agree to such transfers of data.

Cookies Policy

The User is aware that Simcox Oliver Ltd trading as Simcox Oliver Solicitors may use cookies, which are small data files that the Website can transfer to the User’s hard drive to keep records of the visits to the website. Cookies are used by Simcox Oliver Ltd trading as Simcox Oliver Solicitors to speed navigation, keep track of sessions and remember information. Cookies help PCs to see how the website is used and some improvements and updates to the website services are based on such data (which include for example the number of Users connected on the website) collected by the cookies. If the User prefers not to accept a cookie, it can set its web browser to warn it before accepting cookies or it can refuse all cookies by turning them off in its web browser, if such functionalities are included in its web browser. The refusal of cookies may prevent the website from functioning correctly.

We may use cookies to:

  • Analyse our web traffic using an analytics package. Aggregated usage data helps us improve the website structure, design, content and functions.
  • Identify whether you are signed in to our website. A cookie allows us to check whether you are signed in to the website.
  • Store information about your preferences. The website can then present you with information you will find more relevant and interesting.
  • To recognise when you return to our website. We may show your relevant content, or provide functionality used previously.
  • To optimise your user experience.

Cookies do not provide us with access to your computer or any information about you, other than that what you choose to share with us.

Controlling Cookies

You can use your web browser’s cookie settings to determine how our website uses cookies. If you do not want our website to store cookies on your computer or device, you should set your web browser to refuse cookies.

However, please note that doing this may affect how our website functions. Some pages and services may become unavailable to you.

Unless you have changed your browser to refuse cookies, our website will issue cookies when you visit it.

All Cookies used by this website are used in accordance with current UK and EU Cookie Law.

Copyright © 2020 | Simcox Oliver Solicitors is a trading style of Simcox Oliver Ltd. |  23 Shaws Road, Altrincham, Cheshire WA14 1QU

Company No: 08806660 | VAT No: 208 1385 24 | SRA ID: 644447

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